The German version of this text is the legally binding one. The English version is merely meant as an aid for both translation and a better understanding.
The following data protection declaration applies to the use of the website www.studierendenwerk-kassel.de (hereinafter "website"). The website operator takes your data protection very seriously and treats your personal data confidentially and according to the legal regulations. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the EU Data Protection Basic Regulation (DSGVO).
This data protection declaration tells you how and for what purpose your data is collected and used and which options you have in connection with personal data.
Responsible authority for the collection, processing and use of your personal data in the sense of the DSGVO is
Christa Ambrosius, Managing Director
Postfach 10 36 60
If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions in whole or for individual measures, you can address your objection to the above-mentioned responsible body. You can save and print this data protection declaration at any time.
Server Log Files
The provider of the pages automatically collects and stores information in so-called server log
files, which your browser automatically transmits to us. These are:
- Browser type and browser version
- used operating system
- Referrer URL
- Hostname of the accessing computer
- Time of the server request
- IP address
- This data will not be merged with other data sources.
The basis for data processing is Art. 6 para. 1 lit. f DSGVO, which permits the processing of data for the fulfillment of a contract or pre-contractual measures. However, the website operator reserves the right to subsequently check the server log files if there are concrete indications of illegal use.
Common browsers offer the option not to accept cookies. Note: There is no guarantee that you will be able to access all functions of this website without restrictions if you make the appropriate settings.
Refusing to collect statistical data (analysis services)
Our website uses Matomo/Piwik, which is a web analysis service. If you do not want your visit to this site to be tracked by Matomo Web Analytics, uncheck the box below and a Matomo deactivation cookie will be placed in your browser to prevent data collection.
IYour visit to this website is currently recorded by Matomo Web Analytics. Please use the following link to ensure that your visit is no longer recorded.
If you send us an e-mail, we will use this e-mail and your e-mail address exclusively for processing your request. Other parties will only receive your data if this is necessary to deal with your request, if there is a legal basis for passing on the data or if you have given us your consent. We store and archive e-mails because we are obliged to do so by law.
Application for a place in a student hall / dormitory
You can use our online application form to apply for a place in our student halls / dormitories. If this option is used, the data entered in the input mask will be transmitted to us and stored. The data to be processed can be taken from the contact form. We use the software of a specialised IT service provider. Your consent will be obtained for the internal processing of the data as part of the sending process.
Online Damage Reporting for tenants in student halls / dormitories
Tenants in one of our student halls have the option of submitting requests online. If the possibility is seized, the data entered in the input mask are transmitted to us and stored. The data to be processed can be taken from the contact form. Your consent will be obtained for the processing of the data as part of the sending process and reference will be made to this data protection declaration.
We process personal data for the purpose of your application for employment to the extent necessary to decide whether to enter into an employment relationship with us. We may also process personal data to the extent necessary to defend ourselves against legal claims asserted against us in the application process. The legal basis for this is Art. 6 Para. 1 lit. f) DSGVO.
We store your personal data for as long as necessary for the decision on your application. If an employment relationship is not established, your data will be stored for as long as necessary to defend against possible legal claims. The application documents will be deleted four months after notification of the rejection decision, unless longer storage is necessary due to legal disputes.
There is no automated decision making, which means that the decision on your application is not based exclusively on automated processing.
Legal basis, storage period, handling of personal data
The legal basis for data processing is Art. 6 para. 1 lit. a), e) and f) DSGVO.
Unless specifically stated, we will only store personal data for as long as necessary to fulfill the purposes for which it was collected or as long as legal requirements exist that require it to be stored for a longer period of time.
Personal data is any information relating to an identified or identifiable natural person. A natural person shall be considered identifiable if they can be identified directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an on-line identifier or one or more specific characteristics expressing the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person.
Your rights as a data subject affected by data processing
According to the data protection regulations, in particular the DSGVO, you have various rights with regard to your personal data. If you wish to assert these rights, please address your request in writing to the aforementioned responsible body, clearly identifying yourself.
Below you will find an overview of your rights.
Right of confirmation and information
You have the right to receive confirmation from us at any time as to whether personal data concerning your person will be processed. If this is the case, you have the right to obtain from us, free of charge, information about the personal data stored about you, together with a copy of this data.
Furthermore, you have the right to the following information:
1. the processing purposes;
2. the categories of personal data to be processed;
3. the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
4. if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for establishing such duration;
5. the existence of a right to rectify or delete personal data concerning you, to limit the processing by the controller, or to object to such processing;
6. the existence of a right of complaint with a supervisory authority;
7. if the personal data is not collected from you, all available information about the origin of the data;
8. the existence of automated decision making including profiling in accordance with Article 22(1) and (4) DSGVO and - at least in these cases - meaningful information on the logic involved, as well as the scope and the intended effects of such processing on you.
Where personal data are transferred to a third country or to an international organisation, you have the right to be informed of the appropriate safeguards in accordance with Article 46 DSGVO in relation to the transfer.
Right of correction
You have the right to demand from us the correction of incorrect personal data concerning you immediately. You have the right to request the completion of incomplete personal data - also by means of a supplementary declaration - taking into account the purposes of the request.
Right of deletion (right to be "forgotten")
You have the right to request that we delete any personal information about you immediately and we are obligated to delete any personal information immediately if any of the following reasons apply:
1. Personal data is no longer necessary for the purposes for which it was collected or otherwise processed.
2. You revoke the consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the DS Block Exemption Regulation and there is no other legal basis for the processing.
3. You object to the processing pursuant to Article 21(1) DS Block Exemption Regulation and there are no overriding legitimate reasons for the processing or you object to the processing pursuant to Article 21(2) DS Block Exemption Regulation.
4. The personal data have been processed unlawfully.
5. The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject.
6. The personal data have been collected in relation to information society services offered pursuant to Article 8(1) DSGVO.
If we have made the personal data public and we are obliged to delete it, we will take reasonable measures, including technical measures, to inform data controllers who process the personal data that you have requested them to delete all links to this personal data or copies or replications of this personal data, taking into account the available technology and implementation costs.
Right of limitation of processing
You have the right to demand that we restrict processing if one of the following conditions is met:
1. The accuracy of the personal data is disputed by you for a period of time that allows us to verify the accuracy of the personal data,
2. the processing is unlawful and you refused to delete the personal data and instead requested the restriction of the use of the personal data;
3. we no longer need the personal data for the purposes of processing, but you need the data to assert, exercise or defend legal claims, or
4. you have lodged an objection against the processing pursuant to Article 21 paragraph 1 DSGVO, as long as it has not yet been established whether the legitimate reasons of our company outweigh yours.
Right to data transferability
You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format, and you have the right to disclose such data to another responsible person without interference from us, provided that
1. the processing is based on a consent pursuant to Article 6(1)(a) DS Block Exemption Regulation or Article 9(2)(a) DS Block Exemption Regulation or on a contract pursuant to Article 6(1)(b) DS Block Exemption Regulation; and
2. the processing is automated.
In exercising your right to data transfer in accordance with paragraph 1, you have the right to obtain that the personal data to be transmitted directly by us to another responsible person, insofar as this is technically feasible.
Right of objection
You have the right to object at any time, for reasons related to your particular situation, to the processing of your personal data under Article 6(1)(e) or (f) of the DS Block Exemption Regulation, including profiling based on those provisions. We will no longer process the personal data unless we can prove compelling reasons for the processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves the assertion, exercise or defence of legal claims.
If personal data is processed by us for the purpose of direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising; this also applies to profiling insofar as it is connected with such direct advertising.
You have the right to object to the processing of your personal data concerning you for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) DSGVO for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.
Automated decisions including profiling
You have the right not to be subject to any decision based solely on automated processing, including profiling, that has any legal effect on you or similarly significantly affects you.
Right to revoke consent under data protection law
You have the right to revoke your consent to the processing of personal data at any time.
Right of appeal to a supervisory authority
You have the right to complain to a supervisory authority, in particular in the Member State in which you are staying, at your place of work or at the place where the alleged infringement is alleged, if you consider that the processing of your personal data is unlawful.
We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities. However, we would like to point out that data transmission over the Internet (e.g. communication by e-mail) can be subject to security gaps. A complete protection of the data against access by third parties is not possible. To secure your data, we maintain technical and organizational security measures, which we continually adapt to the state of the art.
Furthermore, we do not guarantee that our services are available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are regularly and carefully backed up.
Automated decision making
There is no automated decision-making on the basis of the personal data collected.
Transfer of data to third parties, no data transfer to non-EU countries
In principle, we use your personal data only within our company. If and to the extent that we involve third parties in the performance of contracts, this personal data will only be provided to the extent that the transmission is necessary for the corresponding service.
In the event that we outsource certain parts of our data processing ("Order Processing"), we contractually require processors to use personal data only in accordance with the requirements of data protection laws and to protect the rights of the data subject.
A data transfer to places or persons outside the EU does not take place and is not planned.
Data protection officer
If you have any further questions, please contact our data protection officer Ms. Gabrijela Barzinmehr-Franic, T. 0561 804-2782, e-mail: datenschutz((at))studierendenwerk.uni-kassel.de, by telephone or in writing.
If you use the postal service, please send your request with the note "to the attention of the data protection officer".